Reports2Go

When is a Schedule of Condition Essential in 2025? HMO, Student Lets and More

At Reports2Go, we work with landlords, letting agents and property managers who require clear, precise reporting to safeguard their properties and minimise disputes. The most frequent question that we get is: When is a schedule of condition (SoC) absolutely necessary?

The response varies according to your setup, but in 2025, with increased tenant turnover and stricter compliance requirements, retaining a good condition record at the beginning of a tenancy is more vital than ever.

Let’s break it down.

HMO Properties: No Room for Assumptions

In multiple-occupation houses, the number of occupants and common areas make damage to property and wear-and-tear more difficult to track back. That's where a thorough Schedule of Condition becomes essential.

By recording the state of each room at the beginning of every tenancy, with photos, notes and timestamps, you've got a clear point of reference in case something goes awry. It also makes end-of-tenancy discussions quicker and less stressful.

With Reports2Go, you can quickly generate one report per tenant or per room. Our app has unlimited photos, voice notes and crystal-clear, date-stamped logs. No paper. No delay.

Student Lets: Short-Term Tenants, Long-Term Risk

Student properties tend to have high turnover, with tenants occupying for only 9 to 12 months. That leaves less time to catch small damage before the next set of tenants arrive. Without an appropriate baseline record, damage or cleaning deductions can get contested in a hurry.

With our app, producing an in-depth report when every tenancy begins guards both the landlord and the tenant. You can make a professional PDF within minutes, all from your phone or tablet.

Commercial and Furnished Lets

Though we specialise in residential, many of our users oversee blocks or mixed-use portfolios. When this is the case, recording the overall state of the property, appliances, and fittings is equally necessary.

Reports2Go gives you the flexibility to record condition room-by-room, include inventory details, and store everything securely in the cloud.

Why It Matters More in 2025?

With increased regulation and rising tenant awareness, landlords can no longer afford vague or inconsistent reporting. A solid digital schedule of condition helps prove fairness, reduce disputes and maintain professionalism.

If you manage HMOs, student housing or blocks, start creating better reports today with Reports2Go.

Try it for free now and experience the difference. Once the trial period ends, you can choose to pay-as-you-go or select a plan from our list that aligns with your requirements.

Gary, 22 August 2025